What are the By-Laws of the Gillett Area Chamber of Commerce?


Gillett Area Chamber of Commerce


Effective: 11/10/22


Article I - Purpose


Section 1 - The name of this organization shall be known as the Gillett Area Chamber of Commerce, Inc. (GACC). 


Section 2 - Mission Statement: The mission of the Gillett Area Chamber of Commerce shall be to promote collaboration between the chamber of commerce and organizations of the Gillett area, to advocate for businesses’ interests, to support tourism efforts and city beautification. 


Section 3 - Membership is open to any interested business or engaged community member of the Gillett or surrounding area. 


Section 4 - The GACC will not be partisan towards any individual business, business interest, or political issue as it represents businesses and organizations as a whole. 


Article II - Board of Directors


Section 1 - GACC shall be managed by a Board of Directors consisting of five (5) board members. 


Section 2 - Officers shall be President, Vice President, Secretary, and Treasurer. They shall be elected to serve a one year term and continue in office until their successors are elected and qualified. 


Section 3 - The duties of the President shall be to preside at all meetings, to sign all documents, appoint committees and have general oversight of the organization. 


Section 4 - It shall be the duty of the Vice President to perform the duties of the President in case of absence or inability to serve. The President and Vice President will make arrangements for meetings and announce them as they are set. 


Section 5 - The duties of the Secretary shall be to maintain a membership directory; document, save, and distribute agendas and minutes to the GACC Board of Directors and GACC membership.


Section 6 - The Treasurer shall be the custodian of all monies of the GACC. Duties include: submit written monthly financial reports at meetings using a legal balance or spreadsheet, sign checks, and administer annual dues statements to members. 


Section 7 - A director shall be subject to removal, with or without cause, at a meeting called for that purpose. Any vacancy that occurs on the Board of Directors may be filled by the remaining directors. A director elected to fill a vacancy shall serve the remaining term of his/her predecessor or until a successor has been elected. 


Section 8 - A majority of the directors shall constitute a quorum at a meeting. In the absence of a quorum, the President can postpone the action until the next called meeting or vote by electronic means. (See Article VI, Section 3)


Article III - Dues and Membership


Section 1 - If a change in dues is desired, they shall be agreed upon by a membership vote at the annual November business meeting. 


Section 2 - All memberships shall expire December 31 annually. All dues shall be payable within 30 days after the first of the year. 


Section 3 - One member from the business/organization will be listed as the designated delegate and will have voting privileges and are eligible to hold office. Any representative of a business/organization is welcome to attend meetings and engage in GACC activities; however, only the delegate will have voting rights. (1 vote per business/organization)


Article IV - Nominations and Elections


Section 1 - The President shall appoint members to serve as a nomination committee receding the election at the annual November business meeting. 


Section 2 - No one shall be nominated whose consent to serve has not been obtained prior to the annual November business meeting.


Section 3 - Election of Board of Directors shall be held at the annual November business meeting. The election shall be conducted by a ballot vote. Those who are elected will take office on January 1. 


Section 4 - The Board of Directors shall be elected at the annual November business meeting. Each board member shall serve a one year term. The Board of Directors will select the officers at the January board meeting to serve a one year term. 


Article V - Committees


Section 1 - To the extent permitted by law, the Board of Directors may appoint from its members a committee or committees, temporary or permanent, and designate the duties, powes, and authorities of such committees. 


Section 2 - The nomination committee shall conduct the election. Notification of election and vacancies will be announced at the meeting prior to the annual November business meeting. The nomination committee will be responsible for gathering interest of potential candidates and confirm consent of incumbents. 


Article VI - Meetings and Order of Business


Section 1 - Regular meetings of the GACC membership will generally be held on the third Thursday of the month, as designated by the President and Vice President.


Section 2 - The GACC Board of Directors monthly meetings will be held as designated by the President. Special meetings can be called and committees will meet whenever it is deemed necessary.


Section 3 - The Board of Directors can use electronic communication when a vote is needed by the board members. They will have up to midnight of the following business day to raise objections and have discussion. After the deadline, a quorum will decide the vote. 


Section 4 - An annual budget shall be presented annually in 1 month prior in writing to membership for voting approval at the annual November business meeting. Financial expenditures over $500, not previously budgeted, are contingent upon approval by members. Requests for expenditures will be presented in advance of the next scheduled meeting.


Article VII - Amendments


Section 1 - The bylaws may be amended by proposing a bylaw change at a meeting one month  and voting on it the following month, providing there is a quorum. 


Article VIII - Indemnification


Section 1 - Any Board of Director who is involved in litigation by reason of his or her position as board member of the organization shall be indemnified and held harmless by the organization to the fullest extent authorized by law as it now exists or may subsequently be amended (but in the case of any such amendment, only to the extent that such amendment permits the organization to provide broader indemnification rights).


Article IX - Dissolution


Section 1 - The organization may be dissolved only with the authorization of its membership at a special meeting called for that purpose and with approval by majority present. 


Section 2 - In the event of dissolution of the organization, the assets shall be applied and distributed as follows: all liabilities and obligations shall be paid, satisfied and discharged, or adequate provisions shall be made therefore;  and/or assets not help upon a condition requiring return, transfer, or conveyance to any other organization or individual shall be distributed, transferred, or conveyed in trust to organization(s) selected by membership majority. 


Adopted this 15 day of February 2022.


What are the By-Laws of the Gillett Area Chamber of Commerce?


We hold our weekly member meetings on the second Thursday of each month at locations that will be announced prior to the meeting on the website and in a monthly mailing. In the first quarter, second quarter, and third quarters, the meetings are held on the first and second months at noon and the third month at 7:30 AM. Food may or may not be served by the hosting spotlight business. In the fourth quarter of the year, the first meeting is at noon, the annual meeting in November is in the evening from 6:00 to 8:00 PM, and the final quarterly meeting is at 7:30 AM. The goal of each meeting is to keep it around one hour in length.


As a member, is there an attendance requirement? 


No, we encourage involvement and hope you will attend meetings, but we understand that that is not always possible when running a business. Our hope is that each member will stay engaged in reading the newsletter and meeting minutes. We are here for our members and our goal is to be an advocate for our community for our businesses and organizations.